2027 School Fee Policy

Front matter

GOROKA GRAMMAR SCHOOL

2027 School Fee Policy

For parents and guardians

This policy gives the fees, payment arrangements, discounts, refund conditions and enrolment requirements for GGS in 2027. It includes the parent agreement and forms for scholarships, payment plans, transport, withdrawal, refunds and boarding reservations.

Fees remain at 2026 levels for the 2027 academic year.

Policy reference: GGS-SFP-2027

Effective date: October 2026 for the 2027 academic year

Prepared by: Office of the Director of Operations

Approving authority: School Board

Board approval date: ____________________

Board resolution reference: ____________________

Version: v3

Next scheduled review: August 2027

For the 2027 academic year, this policy supersedes the 2026 School Fee Policy. The Director of Operations is responsible for policy administration and the scheduled review.

Garden Street, Goroka, Eastern Highlands Province

P.O. Box 1494

Telephone: +675 532 2559

admin@gorokagrammarschool.com

www.gorokagrammarschool.com

Contents

• 1 Enrolments
• 2 Fees
• 3 Discounts
• 4 Refunds
• 5 Payments
• 6 Bus fares and transport
• 7 Uniforms
• 8 Boarding
• 9 Frequently asked questions
• 10 Parent declaration and agreement
• Annex A Scholarship application form
• Annex B Monthly payment plan agreement
• Annex C Student bus agreement
• Annex D Withdrawal and refund application
• Annex E Boarding reservation acknowledgement

Key payment dates for 2027

All amounts are in Papua New Guinea kina (K). Annual, termly and approved monthly rates are separate payment options. Use the published rate for the approved billing arrangement. Section 5 gives the payment methods, deposit credits and monthly plan conditions.

Website applications

The website accepts guided applications for 2027. Submission records an application or service request. The school makes each admission and service decision separately.

Enrolment and re-enrolment include the parent declaration. Monthly payments, transport and regular boarding are conditional steps in those journeys. Current families can request these services separately. Fee assistance has its own application. Withdrawal notice and any refund request share one application. Regular and occasional boarding share one flow with separate conditions.

The website saves each step and provides a reference and resume code. Each required signer receives an email confirmation code. The acceptance record preserves the exact terms, details, signer, role and time. A different responsible fee payer must accept their own obligations.

Submission does not approve a service, discount, payment plan or refund. The school receives the application record and evidence by email. School decisions and payment records remain separate.

1 Enrolments

1.1 New enrolments

If your child is new to GGS, submit a complete enrolment application pack. Include these documents:

• A completed and signed enrolment form.
• Copies of the most recent academic and behavioural reports.
• Transfer documents from the previous school, if applicable.
• A certified copy of the student’s birth certificate, passport, national ID or other identification.
• A certified copy of the parent’s or guardian’s identification.
• A national examination certificate, if applicable.
• Entrance test results for Grades 1–12.

The student must attend a formal enrolment interview with the Deputy Principal, Principal or Directors.

1.2 Enrolment fee

Pay the K500 enrolment fee when you submit the enrolment form. This fee is non-refundable. Section 1.4 gives the condition for a one-time transfer to a sibling.

1.3 Continuing students

Pay the K100 re-enrolment fee by Week 9 of Term 4, 2026. This fee is non-refundable. The school credits this payment to Term 1 tuition fees for 2027.

1.4 Transfer of an enrolment fee

An enrolment fee transfer is possible if a newly enrolled student withdraws before school starts. The school can transfer the fee to a sibling once.

1.5 Staff fee exemptions

Children of full-time, permanent staff do not pay enrolment or re-enrolment fees.

1.6 Withdrawal

Give the school at least 14 calendar days’ written notice of a school withdrawal. Use the website withdrawal and refund application. Section 4.2 gives the tuition refund conditions.

Section 4.3 gives the boarding cancellation conditions. These include boarding cancellations with shorter notice before term starts.

1.7 Confirmation of a place

The school gives confirmation of an enrolment or re-enrolment only after all these conditions are met:

• The school has received all required documents.
• The applicable enrolment or re-enrolment fee and holding deposit have been paid.
• All outstanding balances from previous years have been settled.

1.8 Withdrawal of an offer

The school can withdraw an enrolment offer if any of these conditions applies:

• Fees are not paid by the specified deadlines.
• Required documents are incomplete.
• A parent or guardian has given false or misleading information.

2 Fees

2.1 Tuition fees

The tuition payment options are annual payment, termly payment and an approved monthly payment plan. These annual rates apply to the full 2027 academic year if you pay by 31 January 2027. Section 3 gives the Early Bird discount conditions.

2.2 Boarding fees

The same boarding fees apply to all boarding students in Grades 3–12. The school invoices boarding fees separately from tuition fees. Boarding fees include:

• Accommodation in school boarding houses.
• Three meals each day.
• Laundry.
• 24-hour supervision and pastoral care.
• Weekend and evening programmes.

Section 8 gives the boarding deposit and other conditions. After term starts, boarding fees for that term are non-refundable, except for an approved medical withdrawal under Section 4.

2.3 Graduation levy

All Grade 12 students must pay the K300 graduation levy. The school invoices this levy in Term 1. The levy includes the costs of graduation gowns, certificates, photographs and events.

2.4 Lunch and after school programmes

2.5 Payment options and deadlines

Pay annual fees by 31 January 2027. Pay term fees by 4:00 pm on the first day of each term.

Standard approved monthly plans cover January to December. The administration fee is K150 per student per month. Section 5.5 gives the conditions for a separate schedule after January.

Under Section 5.6, the late payment penalty is K100 per student per week. After more than two weeks overdue, the school can exclude a student from classes or boarding under Section 5.6.

2.6 General conditions

An existing student’s late return, absence, holiday or suspension does not decrease tuition fees. The school issues invoices in Week 9 of the previous term. Use the payment methods in Section 5.

2.7 New enrolments during a term

A new student who enrols from Week 7 onwards pays half of that term’s tuition. This fee reduction does not apply to an existing student who returns late.

Grade 10 and Grade 12 students pay for all four terms. This includes the term in which their national examinations finish.

3 Discounts

3.1 Early Bird discount

The Early Bird discount is 10% of tuition. For annual payment, the school must receive and receipt the full annual tuition by 4:00 pm on 31 December 2026. For termly payment, the discount applies only to Term 1 tuition paid by the same deadline.

The discount does not apply to boarding, levies, bus fares, lunch or after school programme fees.

3.2 Sibling discount

A family with more than one child enrolled at GGS in 2027 can qualify for these tuition discounts. The child in the highest grade is the first child. The table shows the discount for each child’s position in the family order.

Biological, adopted and legally dependent siblings are eligible. Give the school birth certificates, adoption orders or court-issued guardianship papers to show the relationship.

All siblings must be enrolled in the same academic year. The discounts apply only to tuition. The school reviews sibling discounts each year.

3.3 Discount cap and exceptions

The maximum standard tuition discount is 15% per student. Approved staff concessions, academic scholarships and financial hardship relief are exceptions. The permitted ranges for these exceptions are in Section 3.5.

3.4 One discount per student

Only one discount category can apply to a student. If more than one category applies, select the single highest-value discount for which the student qualifies. Do not use more than one discount.

3.5 Other discount categories

These concessions need a formal application and approval. They apply only to tuition.

3.6 Academic scholarships for Grades 8–12

Academic scholarships are for exceptional academic achievement. For some awards, the school also examines financial need.

Submit Annex A by Week 3 of Term 1. Include these documents:

• Recent national examination certificates for Grade 8, 10 or 12, if applicable.
• The previous year’s report with a minimum GPA of 3.5, an average of 80%, or straight A grades.
• A recommendation from a teacher or principal.
• A personal statement of at least 200 words, written by the student.

The school can interview shortlisted applicants. An award applies for one academic year. The school reviews academic performance and conduct each term. If the student does not meet the required standards, the school can decrease or withdraw the scholarship.

3.7 Forfeiture of a discount

A student loses the discount if any of these conditions applies:

• Payment is late.
• The student withdraws during the term.
• Required documents are not submitted by the deadline.
• The student is suspended or expelled.

3.8 Hardship assistance

A family in financial hardship can submit Annex A at any time during the year. Include evidence, such as redundancy letters, court orders or medical reports. The Week 3 scholarship deadline does not limit hardship applications.

Approved assistance can include a fee reduction, extended payment terms or bursary support. Hardship assistance alone does not make an approved fee reduction or bursary repayable. Deferred fees remain payable. A signed repayment agreement is necessary for deferred fees.

The written approval must identify the assistance type, amount, period and any review conditions.

4 Refunds

The withdrawal date and reason determine the refund conditions. Use the website withdrawal and refund application. Staff use the refund procedure to assess, calculate and pay tuition or boarding refunds.

4.1 General principles and application

Fees remain payable for the enrolled period. Attendance does not change this obligation. Do not transfer school fees between students, except for the enrolment fee transfer in Section 1.4.

Submit the withdrawal notice through the website. Include proof of payment, the withdrawal notice and all applicable supporting documents. Include a certified medical report if you request a medical exception.

The school uses the notice dates, withdrawal reason and payment records to assess the application. Submitting an application does not establish a refund entitlement.

The four-week processing period starts when the school receives the complete application and all required supporting documents. The school must process approved refunds no later than four weeks after that date. The K300 processing fee applies once per student for each approved refund application.

4.2 Tuition withdrawal refunds

The effective withdrawal date is the date the parent or guardian gives in the written notice. For a tuition refund, the school must receive at least 14 calendar days’ written notice. The last day of attendance is not sufficient to set the withdrawal date.

For the 50% tuition refund, both these conditions must apply:

• The notice meets the 14-calendar-day requirement.
• The withdrawal takes effect by the end of Week 3.

Count weeks from the first official school day of the term. The school does not consider retrospective refund claims. The medical exception below remains available. Use the refund procedure after selecting the applicable rule.

4.3 Boarding fees and deposit

Submit the boarding cancellation notice through the same website application. The notice period starts when the school receives the notice. Count calendar days before the first official school day of the affected term. The student’s planned move-in date does not change this deadline.

Eligible fees are payments allocated to the affected term, excluding the boarding reservation deposit credited to those fees. The K1,000 boarding reservation deposit remains non-refundable. The refund procedure below covers annual prepayments, deposit allocation, later unused terms and the processing fee.

4.4 Medical withdrawal

A pro-rata tuition refund is possible for withdrawal because of medical incapacity of at least six weeks. Include a certified medical report from a registered practitioner. An approved medical withdrawal can also qualify for a pro-rata boarding refund.

The Director of Operations must give written approval for any medical exception. The approval must state the reasons and calculation. The School Director must approve the refund before payment.

4.5 Non-refundable charges

These charges are non-refundable:

• Enrolment and re-enrolment fees.
• Levies, including graduation levies.
• Uniforms.
• Lunch and after school programme fees.
• Other ancillary charges.

Bus pass conditions are in Section 6.6. The school-place holding deposit has its own conditions in Section 5.7. It is non-refundable except for withdrawal because of medical reasons or confirmed relocation, supported by evidence. Do not treat it as the K1,000 boarding reservation deposit.

4.6 Situations that do not qualify

These situations do not qualify for a refund:

• Disciplinary suspension or expulsion.
• Family holidays, travel or other voluntary absences.
• Illness of less than six weeks.
• Voluntary withdrawal without the required notice, except for shorter-notice boarding refunds before term under Section 4.3.
• Grade 10 or Grade 12 students who finish the year early after national examinations.

4.7 Processing period and fee

The processing period starts when the school receives the complete application and all required supporting documents. The school must process approved refunds no later than four weeks after that date. The processing fee is K300 per student for each approved refund application.

Subtract this fee once after calculating the total approved refund for that student’s application. This applies when tuition and boarding are refunded together. Do not charge it separately for each fee type or term.

4.8 Refund calculation and annual prepayments

Use this procedure for tuition and boarding refund applications. Keep the assessment and calculation with the application record.

Step 1: Check the dates, reason and applicable rule

Record the notice-receipt date, term start date, effective withdrawal date and withdrawal reason. For tuition, check the 14-calendar-day notice requirement and the effective withdrawal date. For boarding, count calendar days from the school’s receipt of notice to the first official school day of term. The planned move-in date does not change the boarding notice period.

Select the tuition or boarding rule from the tables above. Check the situations that do not qualify.

For medical tuition, check incapacity of at least six weeks. Include a certified medical report from a registered practitioner. An approved medical withdrawal can also qualify for a pro-rata boarding refund. Get the Director of Operations’ written approval for the medical exception. The approval must state the reasons and calculation.

Step 2: Recalculate an annual prepayment

If the family paid annually, recalculate the account at the applicable term rates. Do not calculate the refund by dividing the annual fee pro rata. Reverse any Early Bird discount before calculating the refund.

Step 3: Identify eligible amounts and exclude non-refundable charges

Check payment receipts and their allocation to this student, fee type and term. Exclude non-refundable charges from the refund calculation. Apply the separate holding-deposit and bus-pass conditions where relevant.

For boarding, exclude any reservation deposit credited to the affected term before applying the refund percentage. Exclude the K1,000 deposit only once, from its recorded allocation. Do not subtract it again if it was already excluded or credited to tuition.

Step 4: Calculate each eligible refund

Apply the applicable tuition percentage to the eligible tuition amount. Apply the applicable boarding percentage to the eligible boarding amount for the affected term. For an approved medical exception, use the calculation stated in the written approval.

For annual boarding prepayments, assess later unused terms after the term-rate recalculation and exclusion of non-refundable charges. Those later unused terms are refundable. The 50% short-notice rate applies only to the affected term, not to the full annual prepayment.

Step 5: Subtract the processing fee once

Add the eligible refunds for this student’s application. Subtract K300 once from that total. Do not subtract it again for another fee type or term in the same application.

Example: a K7,500 boarding payment includes the K1,000 reservation deposit. The school receives notice at least 14 calendar days before term starts. Eligible boarding fees are K7,500 minus K1,000, or K6,500. The refund is 100% of K6,500 minus K300, or K6,200.

Step 6: Get approval and process payment

The School Director must approve the refund. A medical exception also needs the Director of Operations’ written approval. Process the approved refund within four weeks after receipt of the complete application and all required supporting documents. Pay the original payer by the original payment method, usually bank transfer. Payment to a third party needs the original payer’s written authorisation.

4.9 Payment of refunds

Refunds need approval from the School Director. The school pays the refund to the original payer by the original payment method, usually bank transfer. Payment to a third party is possible only with written authorisation from the original payer.

5 Payments

Use the approved payment methods below. These methods let the school identify the student account, issue a receipt and keep an accurate payment record. Sections 5.1–5.3 give the payment and evidence requirements.

5.1 Approved payment methods

Pay tuition, boarding, levies, bus fares, uniforms, lunch and after school programme charges into an official school bank account. Use direct bank deposit or electronic transfer. The school accepts bank branch deposits, BSP mobile banking and online banking transfers.

The account holder for both accounts is Goroka Grammar School.

The school does not give a payment account for Credit Corporation or Westpac. The school does not accept:

• Cash payments to the school.
• EFTPOS.
• Personal or company cheques.
• Money transfer services, such as Western Union, MoneyGram or PayPal.

5.2 Payment reference

Use the payment reference format SURNAME-FEE TYPE-TERM. Examples are KARAU-TUITION-T1 and TOLI-BOARDING-T2. The school needs a clear reference to allocate payment to the correct account.

5.3 Proof of payment

Send proof immediately after each payment. Use a scanned deposit slip or a mobile banking screenshot. Send it to one of these Administration Finance contacts:

• Email: bursar@gorokagrammarschool.org
• WhatsApp: +675 7350 5179

Use only these contacts for payment evidence. The school does not respond to payment messages sent to other addresses or accounts. The school does not issue an official receipt until it receives proof of payment. The bank payment and its proof are both necessary for an official school receipt.

5.4 Payment deadlines

The separate Early Bird deadline is 4:00 pm on 31 December 2026.

5.5 Monthly payment plans

Set up a separate monthly payment plan for each student. Work through the steps below before the plan starts.

Step 1: List the charges covered by the plan

For standard full-year tuition, calculate four terms at the published term rate. Subtract any approved tuition discount. The annual prepaid rate applies only if the annual payment conditions in Section 2.1 are met.

Standard full-year monthly boarding costs K2,700 × 12 months = K32,400 before deposit credits and administration fees. The published annual and termly boarding rates remain separate options. List any approved additional charges separately in the plan. For a later enrolment, use only charges for the student’s applicable enrolment period.

Step 2: Apply eligible credits and calculate the additional deposit

The minimum deposit is 20% of one term’s approved fees. These earlier payments count towards that minimum when credited to fees covered by the plan:

• The K100 re-enrolment fee credited to Term 1 tuition.
• The school-place holding deposit credited to Term 1 fees.
• The K1,000 boarding reservation deposit credited to the student’s tuition or boarding fees.

Administration Finance records the boarding reservation deposit’s allocation. Record tuition credits separately from boarding credits. The payments keep their respective non-refundable conditions. The payment table below gives their amounts, deadlines and exceptions.

Subtract eligible earlier credits from the minimum deposit. Pay only the additional amount needed to reach that minimum. If the credits meet or exceed the minimum, no additional deposit is needed. Any excess credit decreases the remaining plan balance.

Do not credit a payment twice. Do not use it for another student or for a fee outside the approved plan. The K500 new-enrolment fee is separate and is not a tuition or boarding credit. Its one-time sibling transfer remains available under Section 1.4.

Step 3: Calculate the standard monthly instalment

The standard plan has 12 instalments from January to December 2027, including school holiday months. The administration fee is K150 per student per month, or K1,800 for 12 months. It applies once per student, including when tuition and boarding share a plan.

Calculate the standard monthly instalment as follows:

1. Add the approved full-year charges.
2. Subtract credits and deposits paid.
3. Add K1,800 in administration fees.
4. Divide the remaining amount by 12.
5. Round each instalment to two decimal places.
6. Adjust December’s payment for any rounding difference.

Deposit credits decrease the balance. They are not additional fees.

Step 4: Set the schedule and get approval

Each standard instalment is due on the 1st of the month, from January to December 2027.

If a student joins after January, get approval for a separate schedule for the remaining months. The schedule must include only the applicable enrolment period and charges. The school must not charge fees for a period before the student’s enrolment. The agreed schedule must be signed before the plan starts. Use that approved schedule for the payment dates and amounts.

The Director of Operations must approve the plan. The responsible fee payer must accept the approved website monthly payment agreement for each student. The school must receive the required deposit before the plan starts.

Step 5: Pay each instalment and send proof

Pay each instalment by its agreed due date. Use an official school bank account. Use the monthly payment reference format SURNAME-PLAN-MONTH. Send proof immediately to bursar@gorokagrammarschool.org or WhatsApp +675 7350 5179. Include the student’s full name, grade and plan reference with the proof of payment. The school does not issue an official receipt until it receives proof of payment.

Step 6: Apply the missed-payment rules

The late payment penalty is K100 per student for each overdue week. Only one weekly penalty applies, even when several fee items or instalments are overdue. The first penalty applies on the day after the due date. A further penalty applies after each additional seven days while the account remains overdue.

The school issues a written overdue notice that identifies the student, amount and required action. After more than two weeks overdue, the school can suspend the student from classes. It can withdraw the student from boarding. It can also withhold reports, transcripts and examination entry.

If two or more monthly due dates are missed in the same agreement, the school revokes the plan. The missed due dates do not have to be consecutive. The unpaid balance then becomes payable immediately.

Step 7: Request reinstatement

Reinstatement needs approval, payment of the unpaid balance and payment of the K200 reactivation fee. If you have payment difficulties, contact the Administration Finance Office without delay.

5.6 Late payment and continued non-payment

The late payment penalty is K100 per student for each overdue week. Only one weekly penalty applies to that student. This rule also applies when more than one fee item or instalment is overdue.

The first penalty applies on the day after the due date. A further penalty applies after each additional seven days while the account remains overdue.

The school issues a written overdue notice. The notice identifies the student, the amount and the action required.

After more than two weeks overdue, the school can:

• Suspend the student from classes.
• Withdraw the student from boarding.
• Withhold reports, transcripts and examination entry.

If you have payment difficulties, contact the Administration Finance Office without delay.

5.7 Holding deposit for a school place

The holding deposit is 10% of Term 1 fees. For a new enrolment, pay it not more than 14 days after acceptance. For a continuing student, pay it by Week 9 of Term 4, 2026. The school subtracts this deposit from Term 1 fees.

The deposit is non-refundable except for withdrawal because of medical reasons or confirmed relocation. Evidence must support the exception. This school-place holding deposit is separate from the K1,000 boarding reservation deposit in Section 8.2.

5.8 Applying deposits and earlier payments

Use this table to identify each enrolment payment and deposit. Use the monthly-plan procedure above to apply eligible credits and calculate any additional plan deposit.

Children of full-time, permanent staff do not pay enrolment or re-enrolment fees. The school-place holding deposit and boarding reservation deposit are separate payments.

5.9 Account queries and review

Send invoice queries, missing-payment details or refund review requests to one of these contacts:

• Email: bursar@gorokagrammarschool.org
• WhatsApp: +675 7350 5179
• Administration Finance Office.

Include the student’s full name, grade, invoice or receipt reference, amount and supporting evidence. Administration Finance examines the account and gives a written explanation or correction.

If the query remains unresolved, you can request a written review by the Director of Operations. For a refund decision made by that Director, you can request a School Board review through the Administration Office.

Any changed payment arrangement or suspension of a disputed charge needs written confirmation. Undisputed amounts remain payable.

6 Bus fares and transport

The GGS bus service has zone fares, allocated routes, valid passes and conduct rules.

6.1 Bus zones and fares

6.2 Other pass options

The Transport Office gives confirmation of the applicable zone and pass price for each area.

6.3 Zone descriptions

The Transport Office issues a separate transport schedule before services start each term. The schedule identifies:

• The areas in each zone.
• Pickup and drop-off points.
• Routes and times.
• Drivers and monitors.

Before you buy a pass, get confirmation of your allocated zone from the Transport Office.

6.4 Bus assignments and routes

The transport schedule records bus and staff assignments. The Transport Office tells affected families about changes. It records the student’s approved route in Annex C. The preferred route needs confirmation and available capacity.

6.5 Bus pass and conduct rules

Show a physical bus card to the driver or monitor each day before you board. Without the card, you cannot board the bus. There are no exceptions.

Replacement cards cost K20. Get a replacement from the Administration Office.

Students must stay seated. They must behave respectfully. They must obey safety instructions. Continued misconduct can cause suspension or cancellation of bus privileges.

For a route change, send a written request to the Transport Office. The change depends on availability.

6.6 Pass validity and refunds

A weekly pass is valid only for the week purchased. Weekly passes are non-refundable.

A termly pass is non-refundable after the student uses the bus service during that term. From Monday of Week 3 onwards, you cannot buy a termly pass.

The school calculates refunds for yearly passes on a termly basis. It subtracts a K50 administration fee. The yearly-pass refund rule does not change the weekly or termly pass conditions.

7 Uniforms

Students must wear the approved uniform during school hours, official excursions and specified school events.

7.1 General expectations

Keep uniforms clean, well-fitting and in good repair. Visible garments must have the official GGS logo. They must comply with the approved tailoring.

For warmth, students can wear additional garments under the uniform if those garments are not visible. Wear only school-issued sweaters or blazers over the uniform.

Keep hair neat, tidy and a natural colour. Do not use extreme hairstyles.

Do not wear make-up, nail polish, false nails or jewellery. The permitted exceptions are:

• A non-digital watch.
• Small stud earrings for girls.

Wear sports shoes only with sports uniform, except as specified for Early Learning Centre students. Wear black leather shoes with formal uniform.

7.2 Required items by grade

Grade 1 is part of Junior School. Grade 1 students wear the Junior and Middle School uniform for Grades 1–8, not the ELC uniform.

7.3 Uniform days

7.4 Purchasing and ordering

Buy uniforms at the Administration Office, Primary Campus. The office sells uniforms on Tuesdays and Thursdays from 2:00–4:00 pm. During school holidays, it opens Monday–Friday, 10:00 am–2:00 pm.

For a pre-order, email uniforms@gorokagrammarschool.com. Use the payment methods in Section 5. Send payment evidence as required by Section 5.3.

7.5 Uniform prices for 2027

7.6 House shirts

7.7 Second hand uniform exchange

The uniform exchange operates once each term at the Administration Office. Families can donate clean, gently used uniforms. Families in need can get discounted items, subject to available sizes and condition.

8 Boarding

8.1 Boarding fees

The approved monthly option has 12 charges of K2,700 from January to December. The total is K32,400 before deposit credits. The K150 monthly administration fee applies once per student to the combined approved payment plan.

The school’s approved boarding calendar sets the accommodation period. Payment months do not extend that period.

8.2 Boarding deposit and reservation

Reserve the place and record the deposit credit

Pay the K1,000 boarding reservation deposit on admission. This deposit is non-refundable. The school subtracts it from the student’s school fees or boarding fees. Complete Annex E. This deposit is separate from the school-place holding deposit in Section 5.7. Administration Finance records the deposit’s allocation to tuition or boarding fees.

Move in by the deadline

The student must move into boarding by the end of Week 3 of the relevant term. Use the deadline in the school calendar. If the student has not moved in by that deadline, the school releases the reserved place. A later application depends on available space.

Release of the place and payment obligations

If the school releases the place, the K1,000 deposit remains non-refundable. Any credit applied to the student’s fees must remain on that student’s account. The school must not charge that credited amount again. Release of the place does not remove the fee credit. Fees remain payable for the enrolled period, regardless of attendance. Release of the reserved place does not establish a refund entitlement for other payments.

Request cancellation and a refund

Use the website withdrawal and refund application. Include the required evidence. The school uses the notice-receipt date to select the boarding refund rule. The planned move-in date does not change the notice deadline. The refund procedure covers eligibility, annual prepayments, deposit allocation, the processing fee, approval and payment.

8.3 Occasional boarding

Day students can apply for short-term or weekend boarding. A place depends on available space. The daily fee is K250. It includes meals, accommodation and supervision.

8.4 Inclusions

Boarding includes:

• Three balanced meals each day and afternoon tea.
• Shared dormitory rooms with staff supervision.
• Weekly laundry.
• Pastoral care, including supervision, roll calls, mentoring and counselling support.
• Supervised evening and weekend study sessions.
• Supervised weekend recreation, cultural activities and faith-based activities.

8.5 Expectations and leave

Boarders must obey the Boarding House Rules and the school’s Behaviour Management Policy. Serious breaches can cause suspension or withdrawal of boarding privileges without a refund.

Students must stay in boarding during term unless they have authorised leave under the boarding leave policy. Request boarding leave through the website. Parent consent, the student undertaking and staff approvals remain separate. The school records sign-out and return with the request.

8.6 Medical care

The school gives basic medical support on campus, including access to the school nurse. The school refers serious cases to Goroka Base Hospital. Parents pay external medical costs.

Boarding students must give updated medical clearance. Give or update medical and emergency details through the website. These details do not replace required medical clearance. They must give current information about allergies, medications and emergency contacts.

9 Frequently asked questions

9.1 Fees and payments

Can I pay half at the start of term and half later?

Pay in full for the selected billing cycle unless you have an approved monthly payment plan. See Section 5.5.

What happens if I miss an instalment?

The late payment penalty is K100 per student per week. It applies once across that student’s overdue charges. After more than two weeks overdue, the school can suspend access to classes or boarding. Two missed monthly due dates in the same agreement cause revocation of the plan. The missed due dates do not have to be consecutive. See Section 5.5 and Section 5.6.

What discounts are available?

Early Bird, sibling, staff, academic scholarship and financial hardship concessions are available under Section 3. Only one discount can apply to a student.

Do discounts apply to boarding or levies?

No. Discounts apply only to tuition. See Sections 3.1–3.5.

When does Early Bird payment close?

The school must receive and receipt payment by 4:00 pm on 31 December 2026. See Section 3.1.

9.2 Refunds

Can I receive a refund if my child withdraws?

Before term, the tuition refund is 75% with at least 14 calendar days’ written notice before classes start. There is no standard tuition refund with shorter notice.

After term starts, the tuition refund is 50% if withdrawal takes effect by the end of Week 3. The 14-calendar-day notice requirement must also be met. After the end of Week 3, there is no standard tuition refund.

Section 4 gives the medical exception, K300 processing fee and approval requirements. Use Annex D.

Are boarding fees refundable?

Before term, the refund is 100% of eligible boarding fees with at least 14 calendar days’ written notice. With shorter notice before term, the refund is 50% of eligible fees. After term starts, there is no refund for that term except for an approved medical withdrawal.

The K1,000 boarding reservation deposit remains non-refundable. The K300 processing fee applies once per student’s application. Use the refund procedure for the complete calculation, approval and payment steps.

Are levies, lunch, transport or uniforms refundable?

Levies, lunch and uniforms are non-refundable. Section 6.6 gives the bus pass conditions, including refunds for yearly passes.

Does a suspension qualify for a refund?

No. Disciplinary suspension or expulsion does not qualify for a refund or credit.

How long does an approved refund take?

The processing period starts when the school receives the complete application and all required supporting documents. The school must process approved refunds no later than four weeks after that date. See Section 4.7.

9.3 Bus services

Is transport included in tuition?

No. Bus fares are separate charges. See Section 6.1.

What if my child forgets the bus card?

A student without a physical bus card cannot board the bus. A replacement card costs K20. See Section 6.5.

Can I change the bus route during the year?

Send a written request to the Transport Office. A change depends on availability. See Section 6.5.

9.4 Uniforms

Can students wear jackets or sweaters from home?

Students can wear only school-issued sweaters or blazers over the uniform. Additional layers under the uniform must not be visible. See Section 7.1.

What if my child outgrows a uniform?

Buy a replacement from the uniform shop. You can also use the second hand uniform exchange if an applicable item is available. See Sections 7.4 and 7.7.

Are religious or cultural exemptions available?

There are no automatic exemptions. Use the Uniform Exemption Form process in the school’s Uniform Policy.

9.5 Enrolment and the academic year

What tuition applies if my child first enrols in Week 8?

A new student who enrols from Week 7 onwards pays half of that term’s tuition. This does not apply to an existing student who returns late. See Section 2.7.

Do Grade 10 and Grade 12 students pay for all four terms?

Yes. Early completion of national examinations does not give a pro-rata refund entitlement. See Section 2.7 and Section 4.6.

9.6 Lunch and after school programmes

Is lunch included in tuition?

No. Lunch is a separate K700-per-term service for Daycare–Grade 6 day students. See Section 2.4.

Can my child join the after school programme during a term?

Yes. The programme is for Grades 1–6. The full K600 term fee applies. Enrolment during a term does not decrease this fee. See Section 2.4.

10 Parent declaration and agreement

Each enrolled student must be covered by a signed parent or guardian declaration. You can list more than one student on this declaration. The declaration records that the family has read, understood and accepted the 2027 School Fee Policy.

10.1 Declaration

I/we have read the full 2027 School Fee Policy. I/we understand the fees, payment deadlines, discount conditions and refund rules. I/we understand the transport requirements and uniform standards.

I/we will pay all charges when due. I/we understand that a discount can be lost and that late payment penalties can apply. I/we understand that continued non-payment can cause suspension from classes or boarding under this policy.

The named responsible fee payer accepts responsibility for the student’s account. Employer or sponsor contributions must identify the student and the charges covered. If the sponsor pays late or does not pay, the responsible fee payer remains responsible for unpaid amounts. This applies unless the school has accepted a different written arrangement.

I/we will tell the school without delay in writing about changes to contact details. If payment difficulties occur, I/we will contact the Administration Office early. I/we will support the child’s compliance with school rules, attendance, uniform and conduct requirements.

10.2 Students covered by this agreement

10.3 Parent or guardian details

Student names or family reference: _________________________________________

Full name: __________________________________________________________

Relationship to student or students: ________________________________________

Contact number: __________________ Alternative number: ____________________

Email: ______________________________________________________________

Postal address: _______________________________________________________

10.4 Responsible fee payer

Responsible fee payer full name: __________________________________________

Relationship to student: __________________ Contact: ______________________

Email or postal address: __________________________________________________

Employer or sponsor if applicable: _________________________________________

Sponsor contact and charges covered: ______________________________________

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10.5 Signatures

The responsible fee payer must sign below. The parent or guardian must also sign. If they are the same person, that person can sign both fields.

Responsible fee payer signature: _____________________ Date: ______________

Parent or guardian signature: ________________________ Date: ______________

Second parent or guardian signature: __________________ Date: ______________

Annex A Scholarship application form

Guided website application

Use the fee assistance website application. The questions collect the relevant details below. The website reuses student and family details already entered. The school receives the full record and private evidence by email. Submission does not grant approval.

The fields below describe the online questions and the retained staff record. Parents submit and confirm the request through the website. The school must adopt electronic acceptance before it replaces these signatures.

GOROKA GRAMMAR SCHOOL

Aude Aliquid Dignum

P.O. Box 1494, Garden Street, Goroka, Eastern Highlands Province

Telephone: +675 532 2559 | admin@gorokagrammarschool.com

www.gorokagrammarschool.com

Academic year 2027

Attach the evidence for the selected category. For an academic scholarship, submit the application by Week 3 of Term 1. For hardship assistance, you can submit the application at any time. Send it to admin@gorokagrammarschool.com or the Administration Office. Section 3.6 gives the academic evidence requirements. Section 3.8 gives the hardship assistance conditions.

Student details

Full name: __________________________________________________________

Date of birth: _______________________ Grade applying for: _________________

Current school if not GGS: _______________________________________________

GGS student since year: __________________

Parent or guardian details

Full name: __________________________________________________________

Relationship: _______________________ Contact number: ___________________

Email: ______________________________________________________________

Address: ____________________________________________________________

Application category

☐ Academic merit ☐ Financial hardship ☐ Both for assessment

Only one approved discount category can apply to a student. Selecting ‘Both for assessment’ does not permit two discounts. Academic scholarships are available for Grades 8–12.

Attachments

Academic merit

☐ Recent school report

☐ National examination certificate if applicable

☐ Recommendation letter

☐ Student statement of at least 200 words

Financial hardship

☐ Income evidence, such as a payslip or letter

☐ Parent explanation letter

☐ Community reference if available

Declaration

I declare that the information I have given is true and correct. I understand that an award needs approval. The conditions in Section 3 and ongoing review apply.

Parent or guardian signature: ________________________ Date: ______________

Annex B Monthly payment plan agreement

Guided website application

Use the monthly payment plan website application. The questions collect the relevant details below. The website reuses student and family details already entered. The school receives the full record and private evidence by email. Submission does not grant approval.

The fields below describe the online questions and the retained staff record. Parents submit and confirm the request through the website. The school must adopt electronic acceptance before it replaces these signatures.

The school records the approved schedule separately. The fee payer must accept that exact version. A changed schedule requires fresh acceptance.

GOROKA GRAMMAR SCHOOL

Aude Aliquid Dignum

P.O. Box 1494, Garden Street, Goroka, Eastern Highlands Province

Telephone: +675 532 2559 | admin@gorokagrammarschool.com

www.gorokagrammarschool.com

Academic year 2027

Complete one agreement for each student. The plan starts only after all these conditions are met:

• The Director of Operations has given approval.
• The responsible fee payer has signed the agreement.
• The school has received the required deposit.

The standard agreement has 12 payments from January to December.

Student and responsible fee payer

Student name: ______________________________ Student ID: ________________

Grade: __________ Campus: ☐ Primary ☐ Secondary Boarding: ☐ Yes ☐ No

Responsible fee payer: ______________________ Relationship: _________________

Contact number: __________________ Email: _______________________________

Parent or guardian if different: _____________________________________________

Approved charges and deposit

Plan type: ☐ Tuition only ☐ Boarding only ☐ Tuition and boarding ☐ Other fees

Plan reference: ____________________ Period covered: _______________________

List charges and match eligible credits

For standard full-year tuition, use four published term charges less the approved tuition discount. The standard monthly boarding charge is K2,700 for each of 12 months, or K32,400. List other approved fees separately.

These payments count towards the deposit when credited to fees covered by this plan:

• The K100 re-enrolment fee credited to Term 1 tuition.
• The school-place holding deposit credited to Term 1 fees.
• The K1,000 boarding reservation deposit credited to tuition or boarding fees.

The school-place holding deposit is 10% of Term 1 fees. Administration Finance records the boarding deposit’s allocation. The payments keep their respective non-refundable conditions. The K500 new-enrolment fee is separate and is not a tuition or boarding credit.

Complete the deposit and instalment calculation

Record tuition credit allocations separately from boarding credit allocations. Count each credit once, for this student and a fee covered by the plan.

Subtract eligible earlier credits from 20% of one term’s approved fees to identify the additional deposit needed. If the credits meet or exceed that minimum, no additional deposit is needed. Any excess credit decreases the remaining plan balance. The additional deposit cannot be less than zero. For a rounding difference, December’s payment can be adjusted.

For a later enrolment, use only the applicable enrolment period and charges. Attach the separately approved remaining-month schedule. Do not charge fees for a period before the student’s enrolment. The Director of Operations must approve the plan. The responsible fee payer must sign the agreed schedule before the plan starts.

Monthly payment schedule

Student name: ____________________________ Plan reference: ________________

The standard full-year plan has one payment on the 1st of each month. Each amount includes the K150 monthly administration fee for this student. Deposit credits decrease the amount used to calculate the approved instalments. Do not add a credited deposit to the instalments again.

Banking and payment evidence

Account holder: Goroka Grammar School

BSP account: 1013732589

Kina Bank account: 11270022

Payment reference: SURNAME-PLAN-MONTH

Send proof of each payment to bursar@gorokagrammarschool.org or WhatsApp +675 7350 5179. Include the student’s full name, grade and plan reference for correct payment allocation.

Monthly payment agreement and approval

Student name: ____________________________ Plan reference: ________________

Agreement

I accept the approved charges, deposit credits and payment schedule attached to this agreement.

The standard plan has 12 payments. Each payment is due on the 1st of the month, from January to December, including holiday months.

The administration fee is K150 per student per month. It applies once, including when tuition and boarding share a plan.

The late payment penalty is K100 per student per week under Section 5.6. It does not apply separately to each overdue item. The first penalty applies on the day after the due date. A further penalty applies after each additional seven days while the account remains overdue.

Two missed monthly due dates in this agreement cause revocation of the plan. The missed due dates do not have to be consecutive. The unpaid balance then becomes payable immediately. Reinstatement needs approval, payment of the unpaid balance and payment of the K200 reactivation fee.

After more than two weeks overdue, the school can suspend the student from classes. It can withdraw the student from boarding. It can also withhold reports, transcripts and examination entry. If a sponsor does not pay, the responsible fee payer still has the payment obligation. This applies unless the school has accepted a different written arrangement.

Withdrawal is not an automatic cancellation of the account balance. The school must assess any refund through the refund procedure. Any change to the schedule needs written approval from the Director of Operations.

Responsible fee payer name: _____________________________________________

Signature: __________________________________ Date: ___________________

Office approval

Fees and discounts verified by: ________________________ Date: ______________

Deposit and credit receipt references: _______________________________________

Approved by Director of Operations: ____________________ Date: ______________

Payment schedule code: __________________________________________________

☐ Charges checked

☐ Credits applied once

☐ Deposit requirement met

☐ Schedule entered

☐ Signed copy provided to responsible fee payer

Annex C Student bus agreement

Guided website application

Use the transport website application. The questions collect the relevant details below. The website reuses student and family details already entered. The school receives the full record and private evidence by email. Submission does not grant approval.

The fields below describe the online questions and the retained staff record. Parents submit and confirm the request through the website. The school must adopt electronic acceptance before it replaces these signatures.

GOROKA GRAMMAR SCHOOL

Aude Aliquid Dignum

P.O. Box 1494, Garden Street, Goroka, Eastern Highlands Province

Telephone: +675 532 2559 | admin@gorokagrammarschool.com

www.gorokagrammarschool.com

Academic year 2027

Student and parent details

Student name: ________________________________________________________

Grade in 2027: ____________________

Parent or guardian name: _________________________________________________

Contact number: _______________________________________________________

Transport details

Pickup address: ________________________________________________________

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Drop-off address if different: ______________________________________________

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Zone: ☐ A ☐ B ☐ C ☐ C+

Preferred route: ________________________________________________________

The preferred route needs confirmation and available capacity under Section 6.4.

Agreement

The student must show a physical bus card each day. Without the card, the student cannot board the bus. There are no exceptions.

The student must stay seated. The student must behave respectfully. The student must obey staff safety instructions. Misconduct can cause suspension or cancellation of the service.

Section 6.6 gives the pass validity and refund conditions. These include the specific conditions for yearly passes.

Parent or guardian signature: ________________________ Date: ______________

Office use

Assigned bus number: __________ Route: __________________________________

Monitor: ______________________________________________________________

Period: ☐ Term 1 ☐ Term 2 ☐ Term 3 ☐ Term 4 ☐ Year

Approved by Transport: ______________________________ Date: ______________

Annex D Withdrawal and refund application

Guided website application

Use the withdrawal and refund website application. The questions collect the relevant details below. The website reuses student and family details already entered. The school receives the full record and private evidence by email. Submission does not grant approval.

The fields below describe the online questions and the retained staff record. Parents submit and confirm the request through the website. The school must adopt electronic acceptance before it replaces these signatures.

Send the notice before collecting refund evidence if necessary. The website records its receipt time immediately. Verification and incomplete refund evidence do not change that time.

GOROKA GRAMMAR SCHOOL

Aude Aliquid Dignum

P.O. Box 1494, Garden Street, Goroka, Eastern Highlands Province

Telephone: +675 532 2559 | admin@gorokagrammarschool.com

www.gorokagrammarschool.com

Academic year 2027

Complete one form for each student. Submit it to the School Administration Office. Include the required evidence.

This form records withdrawal notice and any refund request. Submission is not sufficient for a refund entitlement. Section 4 applies.

Student and withdrawal details

Student name: ______________________________ Student ID: ________________

Grade: __________ Campus: ☐ Primary ☐ Secondary Boarding: ☐ Yes ☐ No

Parent or guardian: __________________________ Contact: __________________

Email: ______________________________________________________________

Date written notice submitted: ______________ Last day attended: ______________

Requested effective withdrawal date: __________ Term and year: ________________

For tuition refunds, the last day attended does not set the withdrawal date by itself. Use the withdrawal date given in the written notice.

Tuition refund conditions:

• Before term starts: 75% with at least 14 calendar days’ written notice before the first school day.
• After term starts: 50% with at least 14 calendar days’ written notice and withdrawal effective by Week 3’s end.
• No standard refund with shorter notice before term or withdrawal after Week 3.
• The medical exception remains available.

For boarding, the school counts calendar days from receipt of notice to the first official school day of term. The planned move-in date does not change that deadline.

Boarding refund conditions:

• Before term starts: 100% of eligible fees with at least 14 calendar days’ notice.
• Before term starts with shorter notice: 50% of eligible fees.
• After term starts: no refund for that term except for an approved medical withdrawal.

Withdrawal from: ☐ School enrolment ☐ Boarding only ☐ Both

Reason: ______________________________________________________________

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Payments and original payer

Fees paid and refund requested: ____________________________________________

Payment dates and receipt references: _______________________________________

Original payer full name: __________________________ Contact: ______________

Bank and branch: _________________________ Account name: _________________

Account number: _______________________________________________________

The school usually pays a refund to the original payer. Payment to a third party needs the original payer’s written authorisation and school approval.

Attachments

☐ Withdrawal notice

☐ Receipts or payment evidence

☐ Bank details confirmation

☐ Medical report if applicable

☐ Other supporting evidence

For a medical exception, include a certified report from a registered practitioner. Medical incapacity of at least six weeks can qualify for a pro-rata tuition refund. An approved medical withdrawal can also qualify for a pro-rata boarding refund.

Declaration

I declare that the information and payment details I have given are correct. I understand that Section 4 governs notice requirements, non-refundable charges and refund rates. The K300 processing fee applies once per student for each approved application, including tuition and boarding together. The four-week processing period starts when the school receives the complete application and all required documents. Medical exceptions need written approval from the Director of Operations under Section 4.4. Refunds need approval from the School Director under Section 4.9.

Parent or guardian signature: __________________________ Date: ______________

Original payer signature if different: ____________________ Date: ______________

Withdrawal and refund assessment

Office use only

Student name: _____________________________ Application reference: __________

Notice received: ______________ Complete documents received: ________________

Term start date: ______________ End of Week 3: ____________________________

Effective withdrawal date: ______________ Notice period in days: _______________

Eligibility and calculation

Check the notice dates and withdrawal reason against the tuition, boarding or medical rule. Check the non-refundable charges and situations that do not qualify.

☐ Before-term tuition with at least 14 days’ notice — 75%

☐ Tuition withdrawal by end of Week 3 with required notice — 50%

Before-term boarding: ☐ 100% (14 or more days’ notice) ☐ 50% (under 14 days)

☐ No standard refund

☐ Medical exception for written approval

Relevant policy clause and decision basis: ____________________________________

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Calculate the refund in this order

Follow the refund procedure. Use the calculation fields below to record the result.

1. Check payments and their allocation to this student, fee type and term.
2. Recalculate annual prepayments at the applicable term rates.
3. Reverse any Early Bird discount before calculating the refund.
4. Exclude non-refundable charges, including any boarding reservation deposit in its recorded allocation once.
5. Calculate eligible tuition and boarding refunds using their separate rules.
6. Add those refunds for this student’s application.
7. Subtract K300 once from that total.

Do not subtract the deposit again if it was already excluded or credited to tuition. The 50% short-notice boarding rate applies only to the affected term. Later unused boarding terms are refundable after annual recalculation and exclusion of non-refundable charges. For a medical exception, use the Director of Operations’ written reasons and calculation.

Get approval and pay

Calculation checked by: ______________________________ Date: ______________

Any medical exception needs the Director of Operations’ written approval.

Medical exception approved by Director of Operations: __________ Date: __________

The School Director must approve the refund before payment.

Refund approved by School Director: ___________________ Date: ______________

Process the approved refund within four weeks after receipt of the complete application and all required supporting documents.

Written decision sent to parent on: ______________ Refund due by: ______________

Pay the original payer by the original payment method, usually bank transfer. Payment to a third party needs the original payer’s written authorisation.

Bank transfer reference: __________________________ Payment date: __________

☐ Original payer verified

☐ Third-party authority checked if relevant

☐ Account updated

☐ Decision and calculation filed

☐ Parent notified

Annex E Boarding reservation acknowledgement

Guided website application

Use the boarding website application. The questions collect the relevant details below. The website reuses student and family details already entered. The school receives the full record and private evidence by email. Submission does not grant approval.

The fields below describe the online questions and the retained staff record. Parents submit and confirm the request through the website. The school must adopt electronic acceptance before it replaces these signatures.

Regular boarding and occasional boarding have separate questions and conditions. The regular reservation deposit does not apply automatically to occasional boarding.

GOROKA GRAMMAR SCHOOL

Aude Aliquid Dignum

P.O. Box 1494, Garden Street, Goroka, Eastern Highlands Province

Telephone: +675 532 2559 | admin@gorokagrammarschool.com

www.gorokagrammarschool.com

Academic year 2027

Complete one form for each boarding student. This acknowledgement records the reservation deposit, fee credit and move-in deadline under Section 8.2. It does not replace the boarding enrolment or medical forms.

Student and reservation

Student name: ______________________________ Student ID: ________________

Grade: __________ Boarding house: _______________________________________

Parent or guardian: __________________________ Contact: __________________

Responsible fee payer if different: __________________________________________

Term reserved: __________ Term start date: _________________________________

Expected move-in date: ______________ End of Week 3 deadline: ________________

Deposit and allocation

The reservation deposit is K1,000. It is non-refundable. The school credits it against the student’s school fees or boarding fees. This is the boarding reservation deposit in Section 8.2. The school-place holding deposit in Section 5.7 is a different payment.

Amount paid: K ______________ Payment date: __________ Receipt: __________

Credit allocation: ☐ Tuition ☐ Boarding ☐ Split allocation recorded below

Tuition credit: K __________ Boarding credit: K __________ Term: ______________

Payment-plan reference if applicable: _______________________________________

Parent acknowledgement

The move-in deadline is the end of Week 3 of the relevant term. I understand these conditions:

• The school releases the place if the student has not moved in by the deadline.
• If the place is released, the K1,000 deposit remains non-refundable.
• Any credit applied remains on this student’s account.
• The school must not charge that credited amount again.

For cancellation and a refund request, submit Annex D to the School Administration Office with the required evidence. The school counts calendar days from receipt of notice to the first official school day of term. The planned move-in date does not change the notice deadline.

Before term starts, the boarding refund is 100% of eligible fees with at least 14 calendar days’ written notice. With shorter notice before term, the refund is 50% of eligible fees. After term starts, there is no refund for that term except for an approved medical withdrawal.

The school recalculates annual prepayments at the applicable term rates. It reverses any Early Bird discount before calculating a refund. The 50% short-notice rate applies only to the affected term. Later unused boarding terms are refundable after recalculation and exclusion of non-refundable charges.

The school excludes the boarding reservation deposit once from its recorded allocation. It does not subtract it again if it was already excluded or credited to tuition. The K300 processing fee applies once per student for each approved application, including tuition and boarding together. The refund procedure gives the calculation, approval and payment steps.

I understand the selected boarding payment option. The monthly option has 12 charges of K2,700 from January to December. The administration fee applies once per student under the approved plan.

Parent or guardian signature: __________________________ Date: ______________

Responsible fee payer signature if different: _______________ Date: ______________

Office confirmation

Reservation confirmed by: ____________________________ Date: ______________

Deposit credited by: __________________________________ Date: ______________

☐ Receipt checked

☐ Credit recorded once

☐ Deadline explained

☐ Copy provided